Top 3 Google Workspace Alternatives in 2025

Google Workspace is an impressive all-in-one collaboration and productivity suite that integrates email, document creation, storage, team communication, and more in one place.

Undoubtedly, Google Workspace offers a reliable and secure space for small businesses to streamline their workflows more effectively.

And with over 3 billion users (including myself!), it's clear that Google Workspace is an excellent solution for modern team collaboration.

But that doesn’t necessarily mean it’s the perfect solution for everyone!

So, what if Google Workspace isn’t the right fit for you? Are there other platforms that can meet your unique needs?

The answer is….yes!

My top 3 Google Workspace alternatives are:

• Microsoft 365.
• Zoho.
• Lark.

Each of these Google Workspace alternatives are robust, all-in-one tools that compete with the powerful features and convenience of Google’s cloud-based suite. 

So, which Google Workspace is the best for you and your team? Let’s dive in and find out now.

When it comes to all-in-one productivity platforms, Microsoft 365 stands toe-to-toe with Google Workspace, and for good reason!

Backed by the power of Microsoft, this business suite offers a wide range of tools that millions of businesses and individuals have relied on for over two decades.

But what sets Microsoft 365 apart from Google? It's hybrid flexibility! Essentially, Microsoft 365 offers both cloud-based tools and full-featured desktop applications.

This means you get the best of both worlds, giving you the ability to work in the cloud (just like with Google Workspace) or install desktop apps on your devices for offline access.

This is a game-changer, especially for teams operating in environments with limited internet access or those needing advanced capabilities that browser-based tools just can't match!

By subscribing to Microsoft 365, you’ll gain access to modern productivity tools, including:

• Word (document creation).
• Excel (spreadsheet creation).
• PowerPoint (slideshow creation).
• Outlook (email service).
• Teams (live chat and video calls)
• OneDrive (shared cloud-based storage), and plenty more.

From sending emails to hosting video calls to managing your calendar, editing documents, and collaborating in real time, Microsoft 365 mirrors much of what Google Workspace offers.

But here's where it gets interesting: you’re not tied to the internet.

Unlike Google’s browser-based ecosystem, Microsoft 365 lets you download, use, and save your data offline with its desktop apps.

This makes it an ideal solution for on-the-go teams that require reliable and full-featured software at all times.

Additionally, Microsoft 365’s features are pretty advanced, offering robust capabilities perfect for teams with more complex needs.

Microsoft 365’s pricing plans closely align with Google Workspace, making it easy to compare value based on features your team actually needs.

• The business pricing plans are as follows:
• Business Basic: $6 per user per month.
• Business Standard: $12.50 per user per month.
• Business Premium: $22 per user per month.

• Full suite of Microsoft Office Apps: Word, Excel, PowerPoint, Outlook, Teams, OneDrive.
• 1 TB of secure cloud storage: Even on the entry-level plan.
• Enterprise-grade security: With built-in threat protection, identity management, and compliance tools.
• Powerful collaboration tools: Microsoft Teams, SharePoint, and Yammer to keep communication and file sharing flowing and centralized.
• Business intelligence tools: Power BI and Power Apps for advanced analytics and custom app creation.
• Cross-platform flexibility: Use apps across desktop, mobile, and web.

If you’ve spent any time in the business software world, chances are you’ve already come across Zoho, and with over 90 million users globally, it’s a force to be reckoned with.

While Google Workspace focuses primarily on productivity and collaboration, Zoho takes several steps further, serving as a fully-fledged business suite.

Whether you need tools for CRM, project management, finance, HR, inventory, or anything in between, Zoho’s expansive ecosystem has you covered.

Every tool within the Zoho ecosystem works seamlessly together under a unified interface to ultimately help teams avoid the friction of juggling disconnected software.

This is why Zoho stands out from other online platforms and tools!

But what many don’t know is that at the heart of its productivity suite is Zoho Workplace. 

Zoho Workplace rivals Google Workspace, offering a cloud-based platform built to streamline communication, collaboration, and content creation for businesses of all sizes.

Although not as comprehensive as Google Workspace, Zoho Workplace includes everything from document editing, file storage,  task tracking, email hosting, and real-time messaging.

Plus, you can of course integrate Zoho Workplace with all your other Zoho Apps! 

It’s important to note that Zoho offers different pricing plans for its different products and apps. For Zoho Workplace, the pricing is as follows:

• Standard: $3 per user per month.
• Professional: $6 per user per month.
• Mail Only: $1 per user per month.

As you can see, these prices are significantly cheaper than Google Workspace, making Zoho Workplace a great low-cost alternative option.

• Email Hosting: Zoho Mail offers a clean, ad-free email platform with custom domains, calendar integration, and robust spam protection.
• Office Suite: Zoho Writer (word processing), Zoho Sheet (spreadsheet management), and Zoho Show (presentation builder).
• Cloud Storage: 30 GB of mail storage per user and 100 GB of team storage with Zoho WorkDrive (on the basic plan)
• Team Collaboration Tools: Zoho Connect is an Intranet for internal communication, updates, and knowledge sharing, and Zoho Cliq offers real-time team chat with group messaging, video calls, and integrations.
• Privacy & Security: Enterprise-grade protection with encryption, 2FA, and secure data centers.
• Deep integration with Zoho Apps: From CRM to accounting, all Zoho applications can be seamlessly used together.

Lark is an all-in-one collaboration platform born in 2019 by ByteDance, the powerhouse behind TikTok. 

Essentially, Lark combines messaging with document creation, cloud storage, calendar management, and video conferencing, making it a strong alternative to Google Workspace.

Designed to boost productivity and streamline communication, Lark offers unified tools like 1:1 and group chats, voice and video calls, shared calendars, and collaborative docs.

Additionally, Lark offers built-in solutions for project management, approvals, performance tracking, and more.

All easily accessible from within one seamless interface!

But what sets Lark apart is Lark Base, its integrated, no-code data management system.

Unlike Google Workspace, which lacks a built-in, flexible database tool, Lark Base empowers teams to manage data, workflows, and collaboration from one place.

Whether you're handling CRM activities, task planning, or performance metrics, Lark Base helps truly simplify your operations to drive better outcomes!

Lark’s simple pricing plan options are incredibly affordable:

• Lark Starter: $0. Includes 11+ free collaboration and productivity tools!
• Lark Pro: $14.40 per user per month.
• Lark Enterprise: Custom price.

With a feature-rich free plan, Lark is certainly one of the best free Google Workspace alternatives for small businesses!

• Team communication: Stay connected with your team through Lark Messenger for instant messaging, tagging, and group chats.
• Collaboration: Create, edit, and share documents in Lark Docs and present information to your team with Lark Slides.
• Data management: Lark Base simplifies project management and data handling for you with built-in formulas, charts, automation, and analytics tools.
• Video meetings: Host video conferences with up to a whopping 500 participants, using screen sharing and auto-transcriptions through Lark Meetings.
• Business Email: Enjoy a free professional email with support for migration, high sending limits, and offline access.
• Enterprise-grade security: Advanced encryption, strict access controls, and full compliance with global standards.
• Cloud storage: Choose from storage plans ranging from 100GB to 15TB, with an additional 30GB allocated per user.
• Integrated project management: Plan, assign, and track tasks effortlessly using tools like Lark Meegle and Lark Base to keep your teams and projects on track.

If you’re searching for the right Google Workspace alternative, the best option really depends on your business size, your team’s needs, and your overall work style.

Microsoft 365 is ideal for businesses that rely heavily on traditional productivity tools and need deep integrations with Office Apps like Word, Excel, and Outlook.

Also, it offers enterprise-grade security and compliance, making it a strong fit for corporate environments or teams with sensitive information.

The downside? It can be costly and may feel heavier for more modern, agile teams.

Zoho Workplace, on the other hand, is a great choice for small to mid-sized businesses (especially those already using Zoho) looking for an affordable all-in-one solution.

With essential office tools and broader business applications like CRM and finance, Zoho is an impressive choice for many.

However, its user interface can feel a bit outdated compared to newer platforms!

On the other hand, Lark is a modern, all-in-one ‘superapp’ designed for fast-moving, remote-first teams.

It seamlessly integrates messaging, video calls, cloud docs, calendars, and even a no-code database tool (Lark Base) into a sleek, intuitive platform.

While it lacks the reputation, widespread adoption, and ecosystem that comes with  Microsoft or Google, it shines in real-time collaboration, ease of use, and innovative features.

Alternatively, I promise that Google Workspace is still an excellent all-in-one tool for those who prioritize simplicity and real-time collaboration!

Google Workspace also works seamlessly with my three Sheetify Business toolkits, Sheetify CRM, Sheetify Projects, and Sheetify Bookkeeping. 

When combined with Sheetify, I truly believe Google Workspace is the best small business productivity and collaboration tool on the market.

So, what are you waiting for? Get your hands on Sheetify here!